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Checking Your Grammar
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Word can check the grammar of the text in
your document, flagging possible problems so you can correct them if needed. Here are the
steps that are required:
- Select Tools, Spelling and Grammar;
OR
Press the key
OR
Click the Spelling and Grammar button on the toolbar.
- When Word locates a word or phrase with a suspected
grammatical error, it displays the word or phrase and its surrounding text in a dialog box
with the word highlighted in green and a description of the suspected problem above the
text.
- Suggested fixes, if any, are listed in the Suggestions
box. Then:
- To manually correct the error, edit the text then select Change.
- To use one of the suggested replacements, select it in the
Suggestions list box and select Change.
- To ignore this instance of the problem, select Ignore.
- To ignore this instance and all other instances of the
problem in the document, select Ignore All.
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- Repeat as needed. When the entire document has been checked,
Word displays a message to that effect. Or, select Close to end the grammar checking
early.
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