Checking Your Grammar Word can check the grammar of the text in your document, flagging possible problems so you can correct them if needed. Here are the steps that are required: Select Tools, Spelling and Grammar;    OR Press the key    OR Click the Spelling and Grammar button on the toolbar. When Word locates a word or phrase with a suspected grammatical error, it displays the word or phrase and its surrounding text in a dialog box with the word highlighted in green and a description of the suspected problem above the text. Suggested fixes, if any, are listed in the Suggestions box. Then: To manually correct the error, edit the text then select Change. To use one of the suggested replacements, select it in the Suggestions list box and select Change. To ignore this instance of the problem, select Ignore. To ignore this instance and all other instances of the problem in the document, select Ignore All. Repeat as needed. When the entire document has been checked, Word displays a message to that effect. Or, select Close to end the grammar checking early.